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Jan 05, 2024

Handy PowerPoint keyboard shortcuts for Windows and Mac

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By Preston Gralla

Contributing Editor, Computerworld |

PowerPoint's Ribbon interface is great for finding everything you might ever want to do in the presentation package — particularly things you don't do frequently, like using the rehearse timing feature.

But if you’re looking to do common tasks fast, you’ll find keyboard shortcuts far more useful. Why bother to lift your hands from the keyboard if you want to open or close a presentation, apply formatting, or start a presentation?

There are keyboard shortcuts to accomplish a vast array of tasks in the PowerPoint desktop client, in both the Windows and Mac versions. (Fewer shortcuts are available for the Mac, but you can create your own custom keyboard shortcuts if you like.)

We've listed the shortcuts we've found the most useful below. Most work whether you’re using a subscription (Microsoft 365/Office 365) or non-subscription version of PowerPoint. For even more shortcuts, see Microsoft's Office site, which lists shortcuts for creating and delivering a presentation.

Note: On Macs, the ⌘ key is the same as the Command or Cmd key.

Looking for more help with PowerPoint for Windows? If you have Microsoft 365 or Office 365 subscription, see "PowerPoint for Microsoft 365 cheat sheet." If you have a non-subscription version of Office, see "PowerPoint 2016 and 2019 cheat sheet." We've also got cheat sheets for an array of other Microsoft products, including older versions of Office.

Preston Gralla is a contributing editor for Computerworld and the author of more than 45 books, including Windows 8 Hacks (O'Reilly, 2012) and How the Internet Works (Que, 2006).

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